Secretly Group Seeks Administrative Assistant in our Brooklyn, NY Office

Posted: December 5, 2018 at 10:20 am by  Jessie LaJoie

Secretly Group Seeks Administrative Assistant in our Brooklyn, NY Office

Title: Administrative Assistant
Hours: 40/Week, Monday – Friday, 9a – 6p

Company Summary: Secretly Group is a leading independently-owned music company. Its major divisions include record labels Dead Oceans, Jagjaguwar, and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, Austin, and Chicago. Founded in 1996, its roster counts Bon Iver, Mitski, Angel Olsen, Moses Sumney, Whitney, Jamila Woods, Sharon Van Etten, The War On Drugs, Phoebe Bridgers, Unknown Mortal Orchestra, serpentwithfeet, Slowdive, Khruangbin, and Anohni, among others.

Position Summary: This is an entry level position. The ideal candidate will undertake a wide variety of tasks and responsibilities including but not limited to office management; clerical functions; screening calls; managing calendars; making travel and meeting arrangements.

Requires strong computer skills, flexibility, excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and artists. Sensitivity to confidential matters is required.

Core Job Tasks:
Manage and maintain two executives’ schedules, appointments and travel arrangements
Perform day-to-day administrative tasks, including runs to post office and UPS/Fed Ex
Monitor, screen, respond to and distribute incoming communications, especially email communications
Liaise with internal staff at all levels
Co-ordinate projects with staff
Arrange and co-ordinate meetings
Record, transcribe and distribute minutes of meetings
Act as the office manager for our Brooklyn office, managing maintenance &repairs, managing relationships with tenants, managing office supplies, and being primarily responsible for maintaining an optimal workplace environment for all employees
Greet scheduled and unscheduled visitors to the office
Ideal Candidate will Possess:
Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability
Passion for music, familiarity with Secretly Group artist roster\
Previous office experience a plus

Benefits:
Health, Dental, Vision and Life insurance
401K
Paid holidays
Paid vacation days
Contact: To apply or to recommend a qualified candidate send resumes directly to Jessie LaJoie, Secretly’s HR Director at applications@secretlyservices.com

All applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin. We encourage and welcome everyone to apply


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